Prague Branches Management Support (f/m/d)

Your area of work
Prague Branches Management Support covers entity statutory functions, governance, supplier relations and contract management, and the companies’ policy & procedure frameworks for three branches within the location.
Your responsibilities

• Organizing travel and accommodation for executives
• Coordinate team meetings, workshops, events (onsite and offsite) and prepare an agenda
• Coordinate communication with local authorities via the Databox
• Management daily administrative tasks - mailbox, calendar, scheduling and organizing documents
• Cooperate and liaise with the Third parties and contract management lifecycle
• Keep in line with governance functions, regulations, and obligatory reporting
• Support various projects, coordinate activities and ensure effective workflow, communication and decision documents for team and executives
• Handle Expense reporting preparation and submission, invoicing and basic accounting task.
• Prepare the budget and monitor its consumption.
• Maintain office supplies and managing inventory
• Fleet management
• Cross BU cooperation - HR, IT, FM, Procurement
• Contingency workers’ workforce assistance
• Supporting team in various tasks

Your profile

• Relevant work experience in the field of Office Management
• Organizational skills
• Seating clear goals, prioritizing tasks, fostering open communication and strategic planning
• Focused on delivery and fulfilling tasks in a timely manner
• Experience working alongside others and offering support to achieve shared goals
• Open minded and problem solving oriented
• Proficient user of MS Office - Excel, Word, PowerPoint, SAP knowledge would be beneficial
• Fluent in Czech and English language in written and verbal communication

You can look forward to our benefit package:

• Hybrid Work and Flexible working hours
• Work from abroad - 12 days of remote work from EU countries per year
• Pension fund contribution - 3% of your gross salary (5% after 5 years with us)
• Health & Wellbeing - fully covered Multisport card, life & accident insurance, sick days and 100% salary contribution during sick leave (up to 56 days)
• 25 vacation days
• Mobility - fully covered public transport in Prague & free parking
• Flexible Benefit Account (Pluxee) - 1200 per month
• Group Share Plan - discount on company shares
• Personal Development - annual budget of €690 .. and way more!