Executive Administrative Assistant (m/f/d)

Are you ready to take your executive support skills to the next level?
A-TEAM is partnering with a prestigious intergovernmental organization in Darmstadt to offer an exceptional opportunity as an Executive Administrative Assistant. If you thrive in dynamic, international environments and bring a high level of professionalism, this role might be your next career move. The position is available immediately.

Your Benefits

• An attractive annual salary of €50,000-55,000 plus overtime compensation, holiday pay, and Christmas bonus
• A permanent employment contract under the BAP collective agreement
• Access to corporate benefits, including discounts on fitness memberships, travel, electronics, furniture, and more
• Personalized onboarding and support throughout your probationary period
• Individual career coaching and professional development with guidance from an A-TEAM mentor
• A rewarding employee referral program for every successful hire you recommend

Your Duties

• Perform essential secretarial and administrative duties, including handling correspondence, managing mail, registering documents, and scheduling appointments
• Organize travel arrangements and logistics for staff, external experts, and mission-related events
• Support the preparation of official documents and serve as the designated Document Management Responsible (DMR)
• Coordinate internal and external meetings, workshops, and corporate events
• Assist with onboarding processes, provide general team support, and help prepare for key organizational activities

Your Profile

• A recognized qualification in secretarial or administrative support, combined with proven experience in an international and multicultural environment
• Fluency in English, with excellent written and verbal communication skills at all organizational levels
• Proficiency in MS Office applications and experience with electronic document management systems
• A strong service mindset and proactive approach to user support and daily tasks
• A collaborative and team-oriented work style with a high level of reliability and attention to detail
• Please note: For legal reasons related to temporary employment under German labor law, we are currently only able to consider applicants who hold a valid EU work permit that allows for employment in the context of employee leasing (Arbeitnehmerüberlassung)